Just a quick post – came across this article when trying to fix a configuration issue with Apple Mail and Gmail, and I thought it nicely summed up the attitude I encounter from IT and others in our information governance engagements. Ask an attorney sometime if there really is “no harm in keeping tiny emails around in this age of ever-expanding storage space.” The drug dealers of the IG world have really done an incredible job convincing the addicts that the drug has no downside.
One of Gmail’s perks is a ridiculous amount of storage space, so Google has set it up to highly encourage archiving your email instead of having to make the decision to delete just some of it. After all, you never know if that rainy day will come next month or four years from now, and there’s no harm in keeping tiny emails around in this age of ever-expanding storage space.
More often that not, here’s what happens on that “rainy day,” in a depressing office park somewhere in the suburbs:
The company spent $900,000 to produce an amount of data that would consume less than one-quarter of the available capacity of an ordinary DVD.
RAND study on e-discovery, 2012
Now, folks outside of the IG and e-discovery bubble might reasonably think that, hey if there is ever a problem, I can just start deleting emails then, right?
Here’s a couple more quotes to consider.
And, my favorite